Effective Date: 3/20/25
Smart Behavioral Health Services LLC (“we,” “our,” or “us”) is committed to maintaining the privacy and security of your protected health information (PHI) in accordance with the Health Insurance Portability and Accountability Act (HIPAA). This notice outlines how we protect your information and your rights under HIPAA.
1. Your Rights Under HIPAA
As a patient, you have the following rights regarding your PHI:
- Access to Records: You may request a copy of your health records.
- Request Corrections: If you believe your health information is incorrect, you may request a correction.
- Confidential Communications: You can ask us to communicate with you in a specific way (e.g., by phone or email).
- Limitations on Use and Sharing: You can request restrictions on how we use or share your information, though we may not always be able to comply.
- Accounting of Disclosures: You can request a list of instances where your information was shared outside of treatment, payment, or healthcare operations.
- File a Complaint: If you believe your privacy rights have been violated, you can file a complaint with us or with the U.S. Department of Health and Human Services.
2. How We Use and Share Your Information
We may use and share your PHI for:
- Treatment: Sharing information with other healthcare providers involved in your care.
- Payment: Processing insurance claims and billing.
- Healthcare Operations: Improving the quality of our services and ensuring compliance with healthcare regulations.
- Legal and Public Health Purposes: If required by law, such as in cases of abuse reporting or public health emergencies.
3. Our Responsibilities
We are required by law to:
- Maintain the privacy and security of your PHI.
- Provide you with this notice explaining our legal duties and privacy practices.
- Follow the terms of this notice.
- Notify you promptly if a breach occurs that compromises your PHI.
4. Data Security Measures
To safeguard your PHI, we implement:
- Encryption: Protecting electronic records with encryption technologies.
- Access Controls: Limiting PHI access to authorized personnel only.
- Secure Communication: Using HIPAA-compliant methods for electronic communication and data transmission.
5. Changes to This Notice
We may update this notice as needed. The most recent version will be available on our website, and any significant changes will be communicated to you directly.
6. Contact Information
If you have questions about this notice or your rights under HIPAA, please contact us at:
Smart Behavioral Health Services LLC
(203) 293-0164
kolbrych@smartbhs.com
P.O. Box 209
Ridgefield, CT 06877
By using our services, you acknowledge and accept the terms outlined in this HIPAA Compliance Notice.